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Wednesday Doubles
2011 Manheim Tennis Club Meeting
Minutes from March 6 organizational meeting of the Manheim Tennis Club
The 108th organizational meeting of the Manheim Tennis Club was opened by our club president, J.D. Young, at 2:00 P.M. on Sunday, March 6, 2011, in the Fellowship Hall wing of the Trinity E. C. Church of Manheim, located on the Manheim Square. The following members were present: El Faller, Doug Miller, Don Royer, John Gerhard, Dick Flemming, Dick Dyer, Doug Rohrer, Pam Kaylor, Randy Grove, Terry Crider, Tom Graham, J.D. Young, Joe Becker, Don Musser, Bill Houseal, Joe Donell, Les Foltz, John Blanck, Mark Lewis, Dan Ganse, Ken Eshleman, Scott Garman, Barry McElwain, Denny Keller, Dick Rhoads, Bruce Sperber, Charles Sammons, Steve Berkley, Tony Bianco, Stan Smith , and Glenn Roberts.
Our club secretary, Bill Loercher, read the previous years' minutes. There were no corrections or emedations. El Faller made a motion to accept the minutes; seconded by Rich Brown, and approved by the members present.
The treasurer's report for 2010 had been distributed to members as they entered and was discussed by the members present. It was noted that our club has finally paid off its debt for the installation of the Har- Tru surface in 2005. As part of the report, it was reported that the officers of our club had approved a cancellation of the debt owed our club by the young men who set fire to our clubhouse in 2003. It was also noted that our financial report is audited by both our president and vice-president at the end of the 2010 season. John Gerhard made a motion to accept the report; El Faller seconded the motion. The members approved the report.
Barry McElwain mentioned that he had concerns with the email that was sent to many members last October concerning the operation of the club, and felt that such correspondence should be screened for accuracy before being sent.
John Blanck, our club's historian, supplied the members with a report of highlights from the 2010 season listing the teams, club champions, and many other useful information.
Before proceeding with elections, a discussion was held concerning the method our club uses to elect our officers. Some members corresponded with our secretary that they felt we should consider changing the procedure by allowing all eligible members to vote for the officers. The majority of members present felt that no changes were necessary at this time.
The 2011 election of officers was held. Don Royer, chairperson of the nominating committee, made a motion to keep the same officers: J.D. Young as president, Les Foltz as vice-president. Bill Loercher as secretary-treasurer and grounds-keeper/manager, and Steve Berkley as club USTA scheduler. Our club historian, John Blanck, is appointed for life. The motion was seconded by Ron Bortner and passed unanimously.
Ron Bortner made a motion to give our grounds-keeper a 5% salary increase for 2011 bringing his salary to $ 3,472.57. Motion was seconded by Rich Brown and after some discussion showing appreciation for the work done last year, the motion was passed by the members present.
Under new business the first item under discussion was the dues for 2011. Since this was the first time our club has been debt free in a number of years, we first thought that we might be able to reduce the fees associated with our membership dues. However, there is a major project that will be beginning very soon - the upgrades to our irrigation system by Lancaster Irrigation. Four additional sprinkling heads will be added to our system with 12 of the heads mounted six feet above the courts. This project cost is estimated to be over $ 3,000, so Les Foltz made a motion to keep the dues the same and to eliminate the associate membership category. El Faller seconded the motion which was passed by the members present.
Our club vice-president reported that our soft-drink machine may not last much longer. It is difficult to make repairs to it, so he has asked the members if a used/new one becomes available, could he purchase one with executive committee approval. The membership approved his request.
USTA teams were approved representing our club for the 2011 season. Steve Berkley will be managing the senior men's 4.0 team; a manager is needed for the super senior men's 7.0 team; Denny Keller will be managing the super senior men's 8.0 team; and Rich Brown will be managing the super senior men's 9.0 team.
Steve Berkley will again be managing the MTC doubles team in the Central PA Doubles League. They will be organizing that league in the near future.
The Wednesday Doubles League will again be coordinated by Bill Loercher and the various captains of the teams in the league. A schedule, team rosters, and rules will be determined when they meet sometime in late April.
Denny Keller will be coordinating all the mixed doubles leagues and tournaments this season at our club.
Pam Kaylor will be the chairperson of the picnic and banquet committee. Her group will plan and schedule a summer picnic in June and our club banquet in the fall.
The following dates are scheduled for club activities in 2011:
MTC Spring Clean-up - Bill Loercher - Saturday, April 2, 2011
MTC Royer Cup Matches (70 & over) June 2 - 4.
MTC Senior Open - J.D. Young and Molly - July 8 - 10.
MTC Closed Doubles - Bill Loercher - September 3 - 5
(no more than two matches a day)
MTC Closed Singles - Bill Loercher - September 10 - 11
MTC Golf, Table Tennis, and Poker to be determined later.
Under other business a discussion was made concerning the use and operation of a web camera at our courts. A member of our club purchased the $ 570 camera, paid to have it installed properly, and paid the first three months service fees. Denny Keller made a motion to have the club pay the monthly service fees ($ 90) for a trial period of one year. This would amount to a cost to the club of approximately $ 600. Motion was seconded by Joe Becker and approved by the members present.
Terry Crider questioned the need than for a club cell phone if we have a web camera in operation. Members stated that they were in favor of keeping the cell phone for ease of communicating with club maintenance people and team information requirements.
Another item addressed was the current lease with the Manheim Borough. Our contract with the borough ends in 2012 and the new borough manager, Robert Behling, visited the courts at the close of last season. He would like to build some public restrooms and a pavilion behind our current clubhouse. If our club could raise $ 20,000 for the borough, he could get matching funds from the state to begin construction. The benefit to the club would be a fixed new ten year lease at a reduced amount than we are currently paying. Since Mr. Behling had not yet obtained an estimate on the total cost of the project, our members could not approve such an amount without more information. The item was tabled for future discussion.
Glenn Roberts was officially installed as a life-time member in good standing in the club joining Scott Garman and Marilyn Rhoads. Congratulations, Glenn and may you benefit from your association with our club.
Rich Brown made a motion to adjourn the meeting, seconded by John Gerhard. Meeting was adjourned by our new-elected club president, J.D. Young at 4:10 PM.
Respectively submitted,
William Loercher
Sec./Tres. MTC
717-665-3703
717-330-8921
wlarker@dejazzd.com
